Administrative Assistant

Company: Login Consulting Services Inc.
Location: Diamond Bar
Posted on: January 20, 2023

Job Description:

Job DescriptionClient in Diamond Bar, CA, is seeking two Senior Administrative Assistants to supply clerical support for a contract position.

REQUIRED QUALIFICATIONS/SKILLS

This position will provide complex and highly responsible administrative support to Assistant Deputy Executive Officers of Legislative, Public Affairs, and Media Office (LPAM). The Senior Administrative Assistant assists executive management at Board meetings, LPAM Advisory Groups, hearings, community events, conferences, public workshops, as well as responsible for a variety of other duties and special projects as needed. Candidates should be dependable, with executive assistant experience, and must possess the following:

* Excellent data entry and word processing skills using Word and Excel. * Strong customer service skills and ability to interact diplomatically on the phone and in person. * Excellent attention to detail and accuracy for data entry and word processing. * Great organizational skills -- ability to multi-task in a fast-paced office environment and follow through to ensure tasks are completed. * Good English language reading ability, comprehension, and communication skills.

EXAMPLE OF JOB DUTIES

This Senior Administrative Assistant position will have responsibilities including, but not limited to: * Maintaining the Assistant Deputy Executive Officer"s (ADEO) calendar, scheduling meetings with Executive Council, internal staff, outside agencies, elected officials, and the public. * Screening telephone calls and referring them to appropriate staff. * Logging incoming correspondences and requests from the Executive Office, Governing Board members, elected officials, outside agencies, and internal staff and handling confidential information and inquiries. * Preparing and facilitating committee and/or advisory group meetings including taking minutes, roll call votes, action items and other tasks. * Tracking division budget and coordinating budget transfers. * Coordinating team-building activities. * Tracking Performance Appraisal due dates and requesting status updates from Managers * Ensuring timely submittal of updates to the Executive Officer"s Weekly Report. * Tracking/reporting weekly teleworking schedules to Executive Office. * Tracking/reporting vacation travel. * Coordinating public records requests for the Division. * Supervising or coordinating the work of Secretaries and handling confidential information and inquiries. * In addition to the essential job duties, other responsibilities may also include assisting with the preparation of ADEO presentations, personnel transactions, special projects, and summarizing staff reports.

Keywords: Login Consulting Services Inc., Diamond Bar , Administrative Assistant, Administration, Clerical , Diamond Bar, California