Administrative Assistant
Company: Login Consulting Services Inc.
Location: Diamond Bar
Posted on: January 20, 2023
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Job Description:
Job DescriptionClient in Diamond Bar, CA, is seeking two Senior
Administrative Assistants to supply clerical support for a contract
position.
REQUIRED QUALIFICATIONS/SKILLS
This position will provide complex and highly responsible
administrative support to Assistant Deputy Executive Officers of
Legislative, Public Affairs, and Media Office (LPAM). The Senior
Administrative Assistant assists executive management at Board
meetings, LPAM Advisory Groups, hearings, community events,
conferences, public workshops, as well as responsible for a variety
of other duties and special projects as needed. Candidates should
be dependable, with executive assistant experience, and must
possess the following:
* Excellent data entry and word processing skills using Word and
Excel. * Strong customer service skills and ability to interact
diplomatically on the phone and in person. * Excellent attention to
detail and accuracy for data entry and word processing. * Great
organizational skills -- ability to multi-task in a fast-paced
office environment and follow through to ensure tasks are
completed. * Good English language reading ability, comprehension,
and communication skills.
EXAMPLE OF JOB DUTIES
This Senior Administrative Assistant position will have
responsibilities including, but not limited to: * Maintaining the
Assistant Deputy Executive Officer"s (ADEO) calendar, scheduling
meetings with Executive Council, internal staff, outside agencies,
elected officials, and the public. * Screening telephone calls and
referring them to appropriate staff. * Logging incoming
correspondences and requests from the Executive Office, Governing
Board members, elected officials, outside agencies, and internal
staff and handling confidential information and inquiries. *
Preparing and facilitating committee and/or advisory group meetings
including taking minutes, roll call votes, action items and other
tasks. * Tracking division budget and coordinating budget
transfers. * Coordinating team-building activities. * Tracking
Performance Appraisal due dates and requesting status updates from
Managers * Ensuring timely submittal of updates to the Executive
Officer"s Weekly Report. * Tracking/reporting weekly teleworking
schedules to Executive Office. * Tracking/reporting vacation
travel. * Coordinating public records requests for the Division. *
Supervising or coordinating the work of Secretaries and handling
confidential information and inquiries. * In addition to the
essential job duties, other responsibilities may also include
assisting with the preparation of ADEO presentations, personnel
transactions, special projects, and summarizing staff reports.
Keywords: Login Consulting Services Inc., Diamond Bar , Administrative Assistant, Administration, Clerical , Diamond Bar, California
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