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Office Manager

Company: NAI Capital
Location: Diamond Bar
Posted on: May 14, 2022

Job Description:

Real Estate Office Manager
NAI Capital Commercial is currently seeking a professional and dependable 40 hour per week real estate Office Manager for its Diamond Bar commercial real estate branch. This is an in-office position only.

Job Summary
The Office Manager is responsible for running the day-to-day operations of the office, providing general office organization, administrative support and assistance with marketing projects. This position works closely with the Executive Managing Director as part of a team to deliver top quality commercial real estate services and support for the office's brokerage team.

Job Requirements
3+ years of Office Manager experience required
Real Estate administrative support experience required
Must have excellent typing, advanced MS Office skills (Excel, Word, PowerPoint)
Ability to learn in-house marketing software (Buildout & In Design)
Attention to detail and strong proofreading skills necessary
Multi-line phone experience
Must be reliable, a team player and be able to work independently
Possess excellent organization and communication skills
Ability to prioritize, manage multiple tasks and meet strict deadlines.
Must be able to work with a range of personalities, be professional and stay calm under pressure
Excellent time management skills
Problem solving and analytical skills
Professional appearance and demeanor with the ability to handle confidential/sensitive information with discretion

Job Duties
Typing correspondence, reports, memos, tables, real estate proposals and leases, prepare meeting agendas, mail merges and process mailings
Schedule email blasts or Atomic Mailers
Answer phones and greet clients
Design and produce most in-house flyers/brochures
Assist agents with developing presentation/marketing pieces
Prepare demographic reports and aerial maps using in-house programs
Run Costar, AIR, LoopNet and other real estate property and database searches
Prepare commission billings for completed deals. Maintain billing log and follow up on unpaid commissions
Prepare and make bank deposits, maintain deposit log and process incoming commission payments
Prepare reports for Executive Managing Director and Corporate Office
Maintain files for Executive Managing Director's review to be in DRE compliance
Maintain database and entry of both sale and lease comps
Process all sign installation and removal requests
Process new agent paperwork and orientation
Provide basic technical support and training to agents
Work with the corporate office to maintain policies and procedures
Maintain office & kitchen supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Operate and ensure operation of office equipment (fax, copiers, printers, postage meter, etc.) by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Uphold upkeep of office appearance (reception area, conference room, kitchen, common areas)
Report any issues to Property Management
Other duties as assigned

Salary: $ 25 per hour

How to Apply: Our company offers a competitive salary, health benefits such as medical, dental and vision insurance, along with paid holidays, vacation, sick time, and a matching 401K plan. To be considered for this opportunity, please submit your cover letter and resume.

We are an Equal Opportunity Employer. We value the benefits of diversity. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: NAI Capital, Diamond Bar , Office Manager, Executive , Diamond Bar, California

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