Administrative Coordinator

Company: Amgen
Location: Thousand Oaks
Posted on: March 15, 2026

Job Description:

Join Amgens Mission of Serving Patients At Amgen, if you feel like youre part of something bigger, its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do. Since 1980, weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, youll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. What you will do Lets do this. Lets change the world. In this vital role you will providing administrative and operational support to the Vice President of Finance. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, global environment. The Sr EA serves as a key enabler tooptimizethe executives time and effectiveness. The role requires excellent judgment, discretion, and the ability to manage multiple priorities with efficiency and tact. Key Responsibilities Executive Support Maintain confidentiality and manage sensitive information with the utmost discretion. Manage and prioritize complex calendar and meeting schedules across global time zones. Coordinate domestic and international travellogistics, including itineraries, accommodations, and expense reports. Prepare and process expense reportsin accordance withcompany policy. Support meetinglogistics(onsite/virtual), agenda coordination, and meeting notes when needed. Serve as gatekeeper and point of contact between the VP and internal/external stakeholders. Communication & Coordination Draft and proofread emails, internal memos, and presentations. Maintain regular communication with internal stakeholders, managing follow-upsand flagging action items. Support the preparation of materials for internal meetings, business reviews, and team engagements. Prepare, proofread, and format high-quality communications, presentations, and documents. Liaise with cross-functional partners, executive assistants, and global teams to align schedules and workflows. Helpfacilitateteam communications and reinforce priorities and expectations. Administrative Excellence Maintainaccurateand organized documentation, including shared drives, policies, and meeting archives. Help coordinate onboarding/offboarding of leadership team members in partnership with HR and IT. Track recurring reports, timelines, or deliverables for visibility and reminders. Order supplies, manage subscriptions or licenses, and support basic budget tracking for the function ifrequired. Process invoices, vendor paperwork, or budget tracking as needed. Anticipate the needs of the VP and help remove administrative roadblocks proactively. Basic Qualifications: Associates degree and 4 years of administrative experience OR High school diploma / GED and 6 years of administrative experience. Preferred Qualifications: Associate degree or equivalent experience preferred. Minimum 35 years of experience in an executive assistant, coordinator, or administrative role, preferably supporting senior leaders. Strongproficiencyin Microsoft Outlook, Word, PowerPoint, Excel; experience with collaboration tools (e.g., Teams, SharePoint, Concur).ExperienceinMicrosoft Co-Pilotpreferred, notrequired. Excellent communication, organizational, and time management skills. High levelof discretion and professionalism in handling confidential information. Ability to work independently, take initiative, andanticipateneeds. Highly organized with the ability to prioritize and manage multiple responsibilities. Proven ability to handle confidential information with integrity. Strong interpersonal skills, emotional intelligence, and professional presence. Experience working in a global or matrixed corporate environment. Comfort navigating ambiguity andanticipatingneeds in a fast-paced setting. Calm under pressure, flexible, andproactive inapproach. A collaborative, can-do mindset with a continuous improvement orientation. What you can expect from us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, well support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan Stock-based long-term incentives Award-winning time-off plans Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies. Apply now and make a lasting impact with the Amgen team. careers.amgen.com In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Application deadline Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position. Sponsorship Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

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